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My painful AW customer service experience (lengthy)

post #1 of 18
Thread Starter 
Hello all,

This is my first post, but I've been reading the forums here for awhile and have gotten alot of good insight about my m9750.

I don't normally post on any forums, but I felt I had to share this experience.

I bought a m9750 a little over a year ago. It did take awhile to get, but it was worth the wait. It's a great machine. It only has 2GB RAM, a single 7950gtx and is running vista, but it performs well enough for most of what I do.

I recently(9/22/08) decided to splurge a little and upgrade the RAM, HD and add another 7950gtx. The cost wasn't too bad ($500) and I got the parts within a few days. After installing everything, there were a few problems. One stick of RAM wouldn't let the machine start and the new 7950gtx was acting "funny."

I called tech support and spoke with someone really helpful. She walked me through reseating my card (a few times) and running diagnostics. She agreed the video card and RAM were bad and I needed a replacement. She also said since the heatsink was reseated so many times she'd send out a replacement heatsink with the RAM and video card.

Since I use my laptop daily for work (and play), I opted to keep my equipment until the replacement gear arrived (I needed to keep my heatsink for obvious reasons). In order to do this, they needed to put a pre-authorization on my credit card for about $500. Basically, they wouldn't actually charge me unless i didn't send the bad stuff back to them. (which makes sense)

For a few weeks I would call Monday or Tuesday to their customer support line to check on when I'd be getting my replacement parts and every week I get a response of, "the heatsink is out of stock, we should have it early next week." A few weeks of this is fine, I totally understand.

Well after about 6 weeks, I took a look at my credit card statement and saw another charge from Alienware for ~$500. This was the pre-authorization charging me because I hadn't sent the bad videocard, bad RAM and old heatsink back to them. At this point I have over $1000 charged to my credit card for one stick of RAM and a 160GB hard-drive.

I called and explained the situation to an AW rep and he gave me the same response of "we don't have this item in stock, but we should be getting it on Monday." I asked him if he could credit me back for the second charge and simply run another pre-authorization. He said he couldn't or that it would take too long or some other excuse. I was frustrated and told him I'd call back next week and I knew he was going to tell me they'd still be out of stock.

Regardless, I called today and talked to the same rep I've talked to multiple times ("Johnny") and he informed me they were out of stock and he wasn't sure if/when they'd get more heatsinks. He said he was emailing inventory and seeing what they could do. He said to call back in 24-48 hours. (Usually isn't customer service supposed to be doing the work? I feel like they put the work on me, when they already have my money (and $500 extra of my money))

Nothing really I can do but wait the two more days. I guess after two days if they still don't have it, the best I can do is try to get them to refund me for the entire order or call my credit card company to get a stop payment on ~all~ the funds (the $500 order and the $500 pre-authorization that ended up getting charged).

I also tried sending an email to feedback@alienware.com, but it's been a week with no response. (I didn't use any bad words or anything in case anyone was wondering)

Thanks if anyone took the time to read through all this. I really just needed a place to vent =) If anyone had a similar experience, I'd like to know how it turned out or if anyone has any advice.

In the meantime I'll still be working and playing on my m9750 with a single vid card =P
post #2 of 18
Sorry to read about your experience. Feel free to PM me your account details and I'll be sure to look into this for you and try to get that heatsink out ASAP.

Thank you,
James
post #3 of 18
Yeah that is one thing I dont like is the billing the credit card when they are out of stock on a part and then you get charged for it... it happened to me but once I received the part the charge was taken off my credit card... its a pain....
post #4 of 18
It still amazes me that Alienware has employees who regularly check out these forums and I'm glad for that because they really want to and try to help out their customers. Even if on occasion it takes more than one attempt form the customer to get ahold of someone with the ability to get their problem fixed

Alienware FTW!
post #5 of 18
Shoot, I almost wish they'd do that to me!!!!
It happened to me once with another vendor, being that it was their delay in cross shipping, they had violated the terms of their own agreement and henceforth made the charge fraudulently, as I clearly noted to my Card company. I dont know the exact terms of AW's offer to you, but it prolly falls under the same basic rules. When siad company investigated why their charge was denied as fraudulent, they jumped through hoops to get me to rescind the fraud claim, refunded me the money due, and also refunded a substantial portion of what I paid for rightfully... "for the inconvenience"..... Im not saying do that now, but even AW has shown in the past that when they screw sumthin up pretty bad they usually offer some pretty good incentives with credits, upgrades and discounts etc unfortunately though, the peeps Ive seen on this board complaining, it takes AW sooooo long to get to that point that the customer has disavowed the brand, and an otherwise amazing say vid card upgrade from dual 8600's to dual 8800's(i.e.) goes by the way side.

Its a crap shoot to be sure, but its been my experience, the countdown timer on cross shipping should not start until the parts they are sending go out the door, and to bill your card in any other manner is, well, very bad for them, and legally actionable on your part.
post #6 of 18
Thread Starter 
Thanks for the responses and reading about my gripe =)

I actually called alienware on Wednesday and asked if they could just ship the vid-card and RAM without shipping the heatsink (which was supposedly holding up the order). I spoke to someone at customer service that was really nice and seemed to genuinely understand why I wasn't happy. At the end of the conversation, I got the normal "Call back in 24-48 hours."

Apparently, customer service doesn't have any sort of direct contact with the actual inventory department. I called back today. He couldn't give me an update. I was asking him how a heatsink could be back-ordered for this long while m9750's are still selling off the site. He said he was thinking the same thing himself. He also seemed genuinely upset that he didn't have direct contact with any other departments. All the email responses he receives from other groups are vague and undetailed at best. He sent an email asking my order to be shipped without the heatsink, their response was, "Your request has been forwarded." It seems like he's just as in the dark as I am. =P

After I asked if I could just cancel everything, he was informed by his manager that my items *might* be shipping today or Monday (deja vu). I'd chalk it up to magic or divine intervention if they did ship at this point.

I haven't heard anything back from the alienware rep on these forums, so I think it comes down to wait for Monday (again). Unfortunately, I think I'll have to dispute the charges on Monday if there is no confirmation that the order shipped. Thats my only option since I don't have faith that Alienware will be able to figure out the situation and refund me (ever?) within a reasonable amount of time.
post #7 of 18
Thread Starter 
**Update**

Big surprise, Alienware never sent out the merchandise. I tried to cancel the complete order with them. They said they credited me back for the second charge and someone would contact me about the first charge.

Two weeks later, no contact from Alienware and the charges are still sitting on my account.

A quick and easy conversation with Chase (my credit card company) and the charges were disputed and Chase issued me credit back for the purchases.

On a side note, Alienware-James was pretty quick to say he was on the case, but never contacted me after i sent him the information.

I really wish there was somewhere else where i could order parts. This is a great laptop, but the next one will definitely come from a real company that has some sort of customer service.
post #8 of 18
Quote:
Originally Posted by m0nkey653 View Post
**Update**

Big surprise, Alienware never sent out the merchandise. I tried to cancel the complete order with them. They said they credited me back for the second charge and someone would contact me about the first charge.

Two weeks later, no contact from Alienware and the charges are still sitting on my account.

A quick and easy conversation with Chase (my credit card company) and the charges were disputed and Chase issued me credit back for the purchases.

On a side note, Alienware-James was pretty quick to say he was on the case, but never contacted me after i sent him the information.

I really wish there was somewhere else where i could order parts. This is a great laptop, but the next one will definitely come from a real company that has some sort of customer service.
Par for the course.....
post #9 of 18
Check your PM, Monkey
post #10 of 18
Thread Starter 
Just wanted to throw in an update.

Alienware-James did get back in touch with me again and passed my case onto an actual person in Florida.

The "resolution specialist" has been super helpful. Over a few days, he physically grabbed everything I needed before taking my credit card information.

I'm looking forward to finally getting my second video card.

Hopefully this is my last post on the subject
post #11 of 18
The guys and gals at Alienware should stop playing the latest greatest games and take care of their customers
post #12 of 18
going thru the same crap only I won't give them money up front.. so I guess I get the excuses and no product. putting a stop on the whole thing and seeking attorney for fraudlent and deceptive practices...patience has run out, I woujldn't buy anything else from them.period!!!!
post #13 of 18
Quote:
Originally Posted by Steve Engle View Post
going thru the same crap only I won't give them money up front.. so I guess I get the excuses and no product. putting a stop on the whole thing and seeking attorney for fraudlent and deceptive practices...patience has run out, I woujldn't buy anything else from them.period!!!!
Let us know when you decide to sue the attorney that didn't get you what you wanted...
post #14 of 18
Hammer I can see you read "sue" in there, just finding out what my rights would be, you don't sue someone you have legal agencies that investigate the action and take other routes.. also you have consumer product protection agencies that protect the consumer.. but you knew that. I don't need to sue..not worth the investment if i could..but thank you for bringing that up as it was not my intention just losing patience with this whole mess, laptop purchased, laptop not work, laptop in peices on desk, promises parts being shipped, etc,etc.etc same song second verse same as the first... Ihope you purchase a new car and it breaks down and they ask you to fix it yourself as it sits in your driveway in pieces and they tell you that they are sending you the parts as you pay for it.. that would be about the same..or close and you got a warranty for repairs..paid extra for extended
post #15 of 18
Quote:
Originally Posted by Steve Engle View Post
Hammer I can see you read "sue" in there, just finding out what my rights would be, you don't sue someone you have legal agencies that investigate the action and take other routes.. also you have consumer product protection agencies that protect the consumer.. but you knew that. I don't need to sue..not worth the investment if i could..but thank you for bringing that up as it was not my intention just losing patience with this whole mess, laptop purchased, laptop not work, laptop in peices on desk, promises parts being shipped, etc,etc.etc same song second verse same as the first... Ihope you purchase a new car and it breaks down and they ask you to fix it yourself as it sits in your driveway in pieces and they tell you that they are sending you the parts as you pay for it.. that would be about the same..or close and you got a warranty for repairs..paid extra for extended
My comment wasn't so much about your situation with Alienware, but about compounding it by hiring a shyster... er... lawyer. I don't like lawyers, and generally unless you've got a cut and dry case with a big payout, calling a lawyer is the last thing you want to do...

For your situation, first send a PM to Alienware James. He's posted in this string, click on his nic and send him a PM with your customer info and ask for his assistance. He's an AW employee that comes here along with a few others to help out with customer issues. He can expidite your repairs/parts shipment.

Also, you should ask to have your issue sent to the Critical Issues Team. They have more ability to make decisions to expidite your situation/repairs/exchange.

Once you find a representative that you can communicate with well, ask for their email address and phone extension, and deal with them exclusively. This will help keep things consistent and eliminate repeating yourself.

It sounds like you're very frustrated, and I can understand that. I've had a few issues with Alienware myself, but if you just keep pursuing the issue, they'll get it resolved eventually. Now that they're a subsidiary of Dell, I don't know where you'd start as they're not listed with BBB anymore.

Funny enough, I did have a new car issue. Had a Jeep Wrangler that had a problem with it's airbox for the heater. It wasn't installed correctly so whenever it rained, water would pour out of the heater vent onto the drivers feet. The warranty wouldn't allow me to seat the gasket correctly, so I took it to the dealer three times for them to fix it, and they just ignored me explaining the issue. The last time they glued the soft top to the windshield so we couldn't put the top down anymore, so we used the lemon law to get our money back. Didn't hire a lawyer though, did it ourselves.

I hope you get your issues resolved. If you tell us more about your issue, we may be able to help.
post #16 of 18
that was a long rant but i think my power supply is going to go on me soon. Seems kinda fizzy so i hope I dont have the same kinda experience
post #17 of 18
Thanks Hammer.. it's not to hire a lawyer, but seek options (free of course ), as I can't agree with you more on that subject, but because I am in the automotive business and part of it is with Mopar (Jeeps) I do know of your type of issues with the hearter box, but that's a different story. Unfortuneately, I have been in contact with Armando at AW and he sent me an e-mail saying their Customer response team would get right on it and contact me. Well that was a week ago and still waiting...Aw notebook in support area, you will see my letter and responses as this wasn't the first place I started..I'm sure James already knows about this issues and probably doesn't want to get involved as AW has just gone totally silent. I wojuld like to see a lemon law executed for all products as this would allow situations like mine not to be ignored.. But again thank you again Hammer.. maybe they'll read this and get moving as to make me a happy customer, can't say again because I'm still working on the first go roung..

Will keep you posted.. until then disswayed anyone from having the issues I'm having..
post #18 of 18
You have more patience then me. I would have been long gone a while back. There is no excuse for this situation, and them fixing it now is too little too late IMO.
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